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    October 23, 2004 (html)

    Untitled Document HEPAC Board of Directors Meeting
    Saturday, October 23, 2004
    8:00 a.m.
    403 Rackley Building


    MINUTES

    Welcome and Introductions
    The meeting was called to order by President Rick Dorman at 8:15 a.m.class Dorman introduced David Tandberg as the new executive secretary and HESA Social Committee Chair Vicki Baker as the HESA representative. Members present: Rick Dorman, Mike Dooris, Cindy Hall, Jim Harris, John Ikenberry, Stan Latta, Karen Paulson, and Roger Williams. Ex-Officio members present: Carol Colbeck and Danielle Young. Vicki Baker was in attendance representing HESA, David Tandberg was present as the executive secretary, and Ellie Dietrich was in attendance to give the Development report. Dorman indicated that we had quorum.

    Approval of the Agenda
    Dorman entertained a motion to approve the agenda, Dooris moved, Latta seconded, and the motion passed.

    Reports
    President’s Report
    Dorman thanked DanielleYoung for her ongoing support, John Ikenberry for his help with reviewing the Bylaws, Constitution, mission, and vision of HEPAC, and the HEPAC Board for their work. Dorman recognized the efforts of Jim Harris (former HEPAC President) and Marcus Lingenfelter (former HEPAC Exec. Sec.) for their efforts in getting HEPAC going. Dorman indicated that there are great expectations for what HEPAC can do and become. He indicated that the future of HEPAC depends on two things: 1) The organization’s interactions with the College of Education (CE) and the Higher Education Program (HEP), especially how the CE and HEP need to be specific about how HEPAC can help, and 2) that HEPAC needs to broaden the size of the board.

    Development Report
    Ellie Dietrich distributed a Development Summary Report and a CE development brochure. She indicated that the Development campaign is titled Investing in People: Achieving Excellence. They are setting very high goals. She listed several accomplishments of the CE.class They include:class opening the Center for Science and the Schools, developing an innovative teacher preparation program, establishing seven endowments since July 2004, and establishing a matching funds distinguished scholar graduate student fellowship. In response to direct mailings from Chris Otto and Ikenberry they were able to raise $758.40. Dorman indicated that he felt that the alumni are underperforming and that they could be more generous.

    Coordinator of Alumni Relations
    Young indicated that she has been trying to ensure that the alumni’s contact information is correct. She sent out a mailing for alumni information and has received a 25% return. They have put an alumni update form on the HEP webpage. She has been working with Paulson to build the board and is creating a short list of potential board members to consider. Young indicated that Sara Parks a HEP alumna was the Alumni Society Excellence in Education Award winner. Young indicated that they are publishing a new CE view book and creating a new CE website. The CE Alumni Society is active.class They are working on several projects: Alumni Society Student Teacher Network and EdLion, an online service for recent graduates to receive classroom management classes online. Young reported the three CE Alumni Fellows for this year: Jeffery Beard, secretary of correction; Angus Watnabi, a guidance professional in Tokyo; and Grace Anoli, American Indian Readership Program.

    CSHE Director
    Carol Colbeck reported that the CSHE and the HEP are now connected. Students have not noticed the change. There are now a total of 12 faculty members in the CSHE and the HEP. Faculty who are bringing in funding is up from 6 to 9. There are a total of 23 graduate students receiving funding, 3 from ED Poli Studies, and 2 receiving university funding. The CSHE is helping all students with travel funds and has increased the amount of computers available to students. The CSHE is contributing to the symposium. Colbeck indicated that Trudi Haupt, the HEP administrative assistant, has indicated that she is available to assist HEPAC. Carol suggested that it might be a good idea to involve Trudi and recognize her efforts. Dorman asked Colbeck what the effect is of the CSHE research on the education of the grad. Students C. Colbeck indicated that the research compliments the students’ in-class experience and provides them with wonderful out of class learning experiences. Dorman indicated that he is pleased with the integration of CSHE and HEP.

    HESA Report
    Vickie Baker indicated that she was reporting in place of Robert Domingo, HESA president.class Baker reported the HESA elected new officers in January. The current administration is deliberately trying to integrate Masters and part-time students into the program. HESA is active with brown bags, social events, and fundraising. Alumni have been getting involved and are encouraged to get more involved. HESA has initiated some volunteer activities and has been working on its mentoring program. Baker indicated that they feel a real sense of community. David Tandberg reported that Higher Education in Review, the HEP student run journal, successfully published their first volume and will be accepting submissions for the second volume until 10/30/04.

    Discussion and Action
    HEPAC Activities Related to Symposium
    Roger Williams distributed the Academic Symposium flyer on the future of the American research university. The symposium will be held on the 25th and 26th of Feb. It is a collaborative effort between the Alumni Association and the CSHE. The Allan Ostar Fellow Christian Anderson has been providing support for the symposium. Williams hopes that by hosting the symposium Penn State will be able to provide national leadership for public research universities in the future. Williams indicated that he hoped the HEPAC could help bring in as many alums as possible. Dorman asked what could HEPAC do to help promote the symposium? Williams responded that could work through the alumni network and that there are 460 HEP alumni. He asked that each board member talk the symposium up in their respective circles. Asked Ikenberry to post a symposium link on HigherEdJobs.com.class Williams reported that they are doing mailings to all the major national associations and will give flyers to the board members to take with them to their association meetings. They are attempting to get 200-300 people in attendance at the symposium.class Dorman asked Williams to give at least 5 brochures to everyone on the board and asked everyone to contact people that they know who might be interested.class Dorman asked Young to e-mail all the HEP alumni about the symposium.class Colbeck indicated that the symposium website should be up in matter of days. Baker indicated that the reception at the symposium would be a good opportunity for HEPAC mentors to meet their HESA mentees. Paulson asked what the hook would be to get people and alumni not associated with research universities to attend the symposium? The board indicated that, 1) that public research universities impact all sectors 2) alumni would be able to attend the reception 3) that people may be interested in public research universities even though they are not associated with one. Paulson suggested that we make a special effort to advertise the reception.

    Proposed Amendments to the Bylaws
    Ikenberry indicated that HEPAC has grown and changed and that the changes need to be reflected in the Bylaws and 5-year plan.

    Changes to Bylaws:
    Article I
    Section 1.1 – Change from thirteen members to eleven
    Section 1.2 – Change to coordinator of Alumni Relations

    Article III
    Section 1 – Remove Treasurer

    Article IV
    Section 2 – Add “or his or her designee”
    Section 3 – Remove the section

    Article VI
    Section 1 – Add, “Such meetings may be held telephonically or in person”

    Article VII
    Section 1 – Add Student Development
    Section 1.1 – Add “or his or her designee”
    Add sections 1.3, 1.4, and 1.5
    Section 1.3 – Description of Communications Committee
    Section 1.4 – Description of Student Development Committee
    Section 1.5 – Description of Alumni Relations Committee

    Paulson indicated that the changes would help her in her effort to recruit new board members. Dorman entertained a motion to approve the changes,class Harris moved, Dooris seconded, and the motion passed.

    Update of Five-Year HEPAC Plan
    Dorman reported that they are trying to update the HEP alumni database. Trying to establish a link from the HEP website to a HEPAC information site, Hall is working on the site. HEPAC would like to do e-mail updates. HEPAC wants to help with student recruitment. HEPAC should be involved in the symposium reception. HEPAC is helping establish a student/alumni mentoring program. HEPAC is creating a mechanism for nominating new members to the board. In the future HEPAC needs to work on marketing the new mentoring program to alumni and draft a proposal for the emerging leaders program. The emerging leaders program will identify up and coming people within the profession. The program will highlight their efforts, connect them to alumni, and bring them in for brown bags and symposiums. Dorman asked that the committee leaders submit committee goals to him in the next few months.

    HEPAC/HESA Mentoring Program
    Dooris is pleased with what has been accomplished with the mentoring program and with where it is going. A simple process has been established. Students who desire a mentor work through HESA. Much of the credit for the program’s establishment goes to Baker and Young. Dooris reported that they ran a focus group to collect students’ expectations for the program. Students provide a bio and their interests. These are matched with alumni who have similar interests. Matches are done at the beginning of the semester. The student and the alumni are provided each other’s information and they make the contact. 15 students are participating. Baker indicated that they need more information about alumni. Dorman indicated that the mentoring program might get more alumni interested in the HEPAC board. Dorman asked Dooris, Baker, Young, and Hall to work on an online mentor information form. Dorman asked Young to e-mail the alumni list and ask the alumni to e-mail their bios to Young. Colbeck indicated that she thought the board should use the reception at the symposium to jumpstart the mentor program and that mentees and mentors should be encouraged to meet at some point during the reception.

    Communications
    Hall reported that E-Bridges and LionTales are sent out to alumni. Jeff Dietrich is available to help with layout, design, and printing but not content. Hall indicated that we should be working on communicating faculty research and use the Internet more. Hall indicated that there should be more information about HEPAC in LionTales. Dorman asked Tandberg to add the HEPAC board to the HEP listserv.class Ikenberry asked if the HEP and CSHE websites are where they should be. Discussed if HEPAC could help in the effort. Hall indicated that HEPAC should take a broader view of marketing and promotion. Hall volunteered to develop a marketing analysis.

    Nomination Committee
    Karen Paulson reported that the new descriptions of HEPAC committees would help in recruitment. She indicated that understanding what the CSHE and HEP want from HEPAC would also help.class Paulson asked the board what they want in new members? The board reported that they want, 1) someone who will be engaged and put time and energy into the board, 2) possibly someone who is retired and can devote more time, and 3) greater gender diversity. Dorman asked that everyone give the characteristics of new members they would like to see and any possible names to Paulson.class Paulson submitted the name of Alan Sturtz for nomination. There was no discussion. Dorman asked for a vote. It was unanimous in favor of appointing A. Sturtz. Dorman asked Paulson to call him. If members have people they would like to see on the board they should contact Paulson who will contact the people.

    Role of Assisting in Annual Fund
    Dorman asked that board members assist in the annual fund, which runs from July1 to June 30.

    Spring Meeting
    At the next meeting the board will be electing new officers. The next meeting will be held on Sunday Feb. 27th.

    Meeting was adjourned.
    class
    classAction Items
    •classclass classAlumni encouraged to get more involved with HESA
    •classclass classBaker report on decision on Higher Education in Review presentation at AERA
    •classclass classIkenberry to post a symposium link on HigherEdJobs.com
    •classclass classHEPAC help promote the symposium (promote in respective circles and distribute pamphlets at association meetings)
    •classclass classWilliams send symposium pamphlets to board members for distribution
    •classclass classYoung send out e-mail to alumni list about symposium
    •classclass classColbeck and Hall work on marketing symposium
    •classclass classTandberg add board member’s e-mail addresses to HEP list-serve
    •classclass classHall produce marketing analysis
    •classclass classCommittee chairs submit goals for committees to R. Dorman
    •classclass classDorman submit article to LionTales.
    •classclass classDooris submit something about mentoring program to LionTales
    •classclass classYoung e-mail the alumni list and ask the alumni to e-mail their bios
    •classclass classYoung create an alumni background matrix for mentor program
    •classclass classDooris, Baker, Young, and Hall work on an online mentor information form.
    •classclass classBoard members send Paulson list of characteristics for new members and possible names.
    •classclass classPaulson contact Sturtz.
    •classclass classNext meeting Sunday Feb. 27th




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