IP04--Implementation Process: Royalty Payments for Course Materials and Disclosure Intention Form
Implementation process for Policy IP04: Royalty Payments for Course Materials (Formerly AD 17)
College of Education faculty members who wish to use materials in a Penn State course for which they will receive royalty payments have an obligation according to IP04 to disclose this intention. This disclosure can be accomplished by sending a brief written communication to the relevant department head that includes:
- name of faculty member
- course number and title
- date to be offered
- a description of the material(s) that will be used;
- an estimate of the number of Penn State students involved in the course;
- the syllabus for the course (a draft is fine); and
- a statement about the anticipated royalties, including the cost to the student and an estimate of the royalty to be paid to the faculty member per unit being sold.
- a signature from the faculty member
The department head will review the disclosure statement and forward it to the dean with a recommendation regarding the appropriateness of the receipt of royalties in light of the provisions of Policy IP04. The dean will then review the disclosure statement and the department head’s recommendation. The faculty member disclosing the intention may assume the use is approved unless he/she hears otherwise from the dean. In cases where the use is approved, the faculty member also has an obligation to disclose the use of royalty generating materials to his/her students via the syllabus.
If the dean is concerned about the appropriateness of the receipt of royalties, he/she will appoint an ad hoc peer review committee to consider the disclosure statement further. The peer review committee will consist of one tenure-line/tenured faculty representative from each department and an associate dean who will serve as chair (ex-officio). The dean will also notify the faculty member that an ad hoc committee is being asked to review the appropriateness of the receipt of royalties. The ad hoc committee will request additional information from the faculty member and will review the matter further. In particular, the ad hoc committee will examine whether the anticipated payment of royalties is reasonable and justifiable in accordance with the provisions of Policy IP04.
The ad hoc committee will make a recommendation to the dean who will then decide how the matter will be resolved. If the dean decides the receipt of royalties is not appropriate, he/she will provide the faculty member with a written explanation of the reasoning. It shall be appropriate for the dean to suggest alternative approaches.
Faculty members who disagree with the dean’s decision may seek a review by the Faculty Rights and Responsibilities Committee of the University Faculty Senate.
Endorsed by the College of Education Faculty Council on March 21, 2013