Updating CVs on directory entries

If you are a faculty member in the College of Education, your curriculum vitae (CV) can be uploaded and attached to your entry in the online directory.

If you are a faculty member in the College of Education, your curriculum vitae (CV) can be uploaded and attached to your entry in the online directory. If there is a CV attached, you will see a light blue button below your photo in your directory entry. If no CV has been uploaded, the button will not appear.

Faculty can upload CVs directly to the system by logging into their directory entries. However, documents uploaded in this manner automatically become private and are not immediately viewable. This is done to ensure files meet specific requirements before being published to the website. Requirements include:

  • Uploaded file must be an Americans With Disabilities Act (ADA) accessible file, meaning the structure and composition are readable and usable by people with disabilities, using assistive technologies, and/or special configurations for user agents. The most common practice that makes documents inaccessible is the use of extra spaces, extra tabs and extra returns. Screen readers for people with sight loss cannot easily process text when it has all of these repeating formatting marks. By University policy, we cannot post documents we know to be inaccessible on official University websites. The best way to adjust the spacing in your Microsoft Word documents is to use Styles, which are customizable. Active faculty and staff, and students who are enrolled in a credit course, have free access to a Lynda.com tutorial on how to make Microsoft Word documents accessible. Microsoft Word has an accessibility checker built into the program so it’s easy to identify and fix accessibility problems.
  • When your Word document is accessible, you need to convert it to an accessible PDF file. If you’re using a Mac, choose File > Print. In the bottom left corner of the print dialog box, click on PDF and choose “Save as PDF.” If you’re using Windows, Choose File > Export > Create PDF/XPS.
  • All CV files need to be named with only the person’s access account ID (three letters paired with a series of digits) and the file extension – for example, xyz5002.pdf – in order for it to be attached to that person’s directory entry. Files with names that do not conform to this style will appear to be added to the directory entry, but when the CV button is clicked, users will get an error and will not be able to open the document.

Once files are uploaded, they will be reviewed to ensure they meet the above guidelines, and then will be published. Those who have questions about how to ensure documents are accessible or are unsure about how to upload the properly prepared CV into the system should contact their department web editors or Annemarie Mountz, director of communications, at amountz@psu.edu.