Promotion and Tenure Guidelines

On or before:	Review type:	Action:
3/13/2023	All Candidates	Office of the Associate Dean for Faculty Affairs (ADFA) provides department heads with names of tenure-line faculty members who will have reviews in 2023-2024, except for early and promotion to Professor.
4/1/2023	6th Year, Promo, Tenure, & Early	Candidates who will have a sixth year review in the next cycle (2024-25) must confirm acceptance of the one-year extension due to COVID-19 by this date.
4/14/2023	6th Year, Promo, Tenure, & Early	Department heads submit requests (with required materials) for early tenure reviews to the Dean for consideration.
4/14/2023	6th Year, Promo, Tenure, & Early	Department heads provide names of candidates for promotion to Professor to the Office of the ADFA.
5/13/2023	6th Year, Promo, Tenure, & Early	For each candidate, department heads follow College guidance and use Word template to provide a list of eight external reviewer suggestions to Office of ADFA.
6/16/2023	NA	Department P&T guidelines are due to Office of ADFA, with revisions highlighted.
Date set by Dept Head	6th Year, Promo, Tenure, & Early	Candidates submit materials to be sent to external reviewers (vita, narrative, publications) to department head.
6/26/2023	6th Year, Promo, Tenure, & Early	Department heads provide the Office of the ADFA with candidates’ materials for external reviewers.
7/1/2023	NA	College and department guidelines are submitted to Office of the VPFA by ADFA.
7/3/2023	6th Year, Promo, Tenure, & Early	Candidates' materials, with memo from the Dean, are sent to external reviewers.
7/12/2023	Staff Only	P&T Workshop for Staff (Policies and procedures, timelines, dossier format, PTORP, and FAQs)
7/26/2023	Staff Only	Activity Insight Workshop for Staff Proxies (Managing Data, Generating Reports, Custom Reports )
Fall Semester
Date set by Dept Head	6th Year, Promo, Tenure, & Early	Final draft of candidates' dossiers are due to Department Heads. After this date, only changes requested by the Department Head may be made.
8/15/2023	NA	Updated Tenure Review report sent to department heads for confirmation of 2023-24 candidates. (To include new hires and any years of credit towards tenure).
8/31/2023	2nd, 3rd, 4th, and 5th year	If a faculty member (not currently scheduled for a 6th-year review) who was hired before or during 2020 wants the one-year extension of the probationary period to take effect immediately, confirmation of the extension must occur by August 31.
9/5/2023	N/A	Names of members of department committees (faculty names with rank and title, committee chair) are due to the Office of ADFA, , if not already provided.
9/5/2023	6th Year, Promo, Tenure, & Early	External review logs, biographical information, and letters provided to department staff by Office of ADFA.
Before 9/12/2023	6th Year, Promo, Tenure, & Early	Department staff share unsigned electronic copy of each dossier with Office of ADFA. Staff will be notified when candidate can sign and dossier can be released to department committee.
9/18/2023	NA	Department committee chairs and members will be charged by the Office of ADFA
9/19/2023	6th Year, Promo, Tenure, & Early	Department committees provided with access to dossiers.
10/3/2023	NA	All promotion and tenure review committees membership lists, including rank and title, for all promotion and tenure review committees are forwarded to the Executive Vice President and Provost, together with a statement of procedures for forming review committees or a statement that such procedures have not changed.
10/18/2023	NA	Department heads charged by the Office of ADFA
Date set by Dept Head	2nd, 3rd, 4th and 5th Year	Final draft of dossier due to department heads. After this date, only changes requested by the department head may be made.
10/19/2023	6th Year, Promo, Tenure, & Early	Department committee completes their reviews and submits letters. Updated dossiers go to department head for review.
Before 10/25/2023	2nd, 3rd, 4th and 5th Year	Department staff share an unsigned electronic copy of each dossier with Office of ADFA. Staff will be notified when to have candidate sign and to release dossier to department committee.
11/1/2023	2nd, 3rd, 4th and 5th Year	Department committees provided with access to dossiers. All questions from department committees should go to Office of ADFA.
11/18/2023	NA	College committee charged by the Office of ADFA
11/19/2023	6th Year, Promo, Tenure, & Early	Department heads complete reviews and submit letters. Updated dossiers go to College committee via the Office of ADFA. All questions from the College committees should go to Office of ADFA.
12/1/2023	2nd, 3rd, 4th and 5th Year	Department committees complete reviews and submit letters. Updated dossiers go to department heads for review.
Spring Semester
1/15/2024	2nd, 3rd, 4th and 5th Year	Department heads complete reviews and submit letters. 4th & 5th year dossiers go to College committee and 2nd & 3rd year dossiers go to the Dean via the Office of ADFA.
1/15/2024	6th Year, Promo, Tenure, & Early	College committee completes reviews and submits letters. Updated dossiers go to the Dean via Office of ADFA.
2/1/2024	All Candidates	Factual changes to dossiers must be made by Feb. 1, per University guidelines.
2/26/2024	6th Year, Promo, Tenure, & Early	Dean completes reviews and submits letters.
2/28/2024	6th Year, Promo, Tenure, & Early	Completed dossiers are forwarded to University committee.
2/28/2023	4th and 5th year	College committee completes reviews and submits letters. Updated dossiers go to the Dean via Office of ADFA.
3/1/2024	6th Year, Promo, Tenure, & Early	Candidates informed if dossiers were forwarded to University committee or not.
3/29/2024	2nd, 3rd, 4th, and 5th year	Dean completes reviews and submits letters.
4/5/2024	2nd, 3rd, 4th, and 5th year	Candidates notified of review results and receive copies of review letters.
4/15/2024	6th Year, Promo, Tenure, & Early	University committee completes all reviews. Recommendations are forwarded to Executive VP and Provost.
5/3/2024	6th Year, Promo, Tenure, & Early	President completes final decisions, and candidates are notified of results.
6/1/2024	All Candidates	After the formal tenure review is completed, department heads should discuss the results of these reviews with the candidate. Candidate continuing on the tenure track (2nd, 3rd, 4th, and 5th) should receive written copies of all such evaluative letters.
		For all faculty not having a promotion or tenure review in 2023-24, annual career conferences completed and faculty informed of results of these evaluations, in writing.

College FAQs for P&T

Promotion and Tenure Frequently Asked Questions

College Helpful Guides

Activity Insight

Activity Insight is a system designed to help faculty members collect, organize, and display their data for the purposes of annual reviews, promotion and tenure, and much more. It is a resource aimed at providing an easier, more efficient way for colleges and campuses to manage large reporting processes in a less time-consuming fashion.

CoED Activity Insight Guide

For additional informaiton, or if you have questions, or would like training, please contact Wendy Williams ([email protected]).

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2023-24 Guidelines

College Resources and Support