Sabbatical Leave Guidelines
A sabbatical leave is "to provide a leave of absence with pay for purposes of intensive study or research which has as its outcome increasing the quality of the individual's future contribution to the University. A sabbatical is a privilege which may be granted to an individual who has demonstrated by publication, teaching, exhibition or performance an above average ability in scholarship, research, or other creative accomplishment."
Am I Eligible for a Sabbatical Leave? Is a web based form to assist faculty to unofficially determine if they are eligible for a sabbatical leave. There are many factors that could affect eligibility that may not be included on this form. To confirm eligibility, please contact the Office of the Associate Dean for Faculty Affairs.
Employees wishing to travel internationally must register their University-affiliated travel with the Travel Safety Network at least 30 days in advance or as soon as possible once travel is planned. All employees wishing to travel should first review the list of restricted countries, which includes countries restricted for security and regulatory reasons and also countries with a CDC Level 4 or Unknown COVID-19 Travel Health Notice. This list will be reviewed periodically and is subject to change. Additional forms, review and approval are required for travel to restricted countries.
Employees must receive approval for travel to restricted countries prior to purchasing airline tickets, hotel accommodations, etc. Travelers should arrange any necessary air travel through Anthony Travel, Penn State’s preferred travel agency, unless not possible to do so.
Employees planning travel for sabbatical to international destinations are encouraged to purchase additional insurance coverage for their travel. This travel is not covered by the University's plan. If you wish to obtain international health insurance coverage from UHCG for your personal travel, please email [email protected] with your name, travel dates, destinations, and school affiliation. Once received, a UHCG Product Specialist will be in contact within 24 hours Monday-Friday.
Sabbatical Application Review Timeline
|
On or before . . .
|
|
|
Early - Mid July 2023 |
Department heads and tenured faculty are notified updated sabbatical guidelines are available and the application period begins.
|
|
|
The Office of Faculty Affairs (OFA) works with department heads and Dean to form the College Sabbatical Review Committee.
|
|
July 19, 2023 |
OFA holds office hours (via Zoom, 1-2pm) for faculty who are considering applying for sabbatical leaves in the 2023 review cycle.
|
|
July 28, 2023 |
Department heads send lists of faculty members interested in sabbatical leaves to OFA to confirm eligibility.
|
|
August 1, 2023 |
OFA holds office hours (via Zoom, 10-11am) for faculty working on sabbatical applications.
|
|
August- September 2023 |
Sabbatical applications are due to department heads for review. (Department heads will set their own deadlines.)
|
|
September 20, 2023 |
Department heads complete reviews and recommendations. Complete applications (with all required supplemental documents) with DH recommendations are submitted to the College Committee via the OFA.
|
|
October 9, 2023 |
College Committee completes review and recommendations. Applications with DH and Committee recommendations are submitted to the Dean for review.
|
|
October 23, 2023 |
The Dean completes reviews and provides recommendations for all sabbatical applications.
|
|
October 30, 2023 |
OFA finalizes application packets to submit to Old Main.
|
|
November 1, 2023 |
Sabbatical applications with positive recommendations are submitted to the Office of the Vice Provost for Faculty Affairs.
|
|
Mid-December |
Decisions from the University are expected, dependent upon the number of applications in any given year. Applicants will be notified by the Dean. |
Preparing Sabbatical Leave Applications: A Guide for Faculty (PDF)
Application for Leave of Absence With Pay (Sabbatical)
AC17 Sabbatical Leave (Formerly HR17)
AC80 Outside Business Activities and Private Consulting (Formerly HR80)
HR42 Payment of Personal Compensation by a State Agency or Department of the Commonwealth