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fc minutes 2/21/19

Faculty Council Meeting Minutes February 21, 2019

Faculty Council Agenda & Meeting Minutes

February 21, 2019

228 Chambers Bldg ~ 2:30-4:30pm

Attendees:  Drs. Richard Hazler, Fran Arbaugh, Ugu Anya, Marsha Modeste, Hyung Joon Yoon, David Monk, Scott Metzger, Edward Fuller, Diandra Prescod, Barbara Schaefer, ChanMin Kim; and Annie Maselli (Grad. Student Rep), Samantha Koon (Undergrad Rep.) 

Meeting called to order at 2:32 PM by the Council Chair.

 1.     Minutes of the Preceding Meeting  --  January 17, 2019

1.1.  Extensive discussion ensued on whether and how to revise minutes from January 17 including consideration of language from the COE Equity Team communication to the Council.

1.2.  Motion made to table approval of the January minutes until the March meeting (Fran Arbaugh) –  motion approved to table minutes for more discussion regarding agenda item 1.1 of minutes from January 17, 2019 was approved.

1.3.  Council members will send potential wording to Faculty Council chair to revise/replace language of 1.1 of the drafted January minutes. The chair will work with submissions as appropriate, consult with members as needed, and send to members for discussion/approval at the March council meeting.

2.     Announcements by the Chair

2.1.  Department elections of Faculty Council members should be completed in March.

2.2.  College election of Faculty Council Chair-Elect should be completed in March.

2.3.  College Ombudsperson

2.4.  University Graduate Council

2.5.  College Promotion and Tenure Committee

2.6.  College Fixed-Term Promotion Committe

3.     Communications to the Council

3.1.  Graduate Student Council Updates (Annie Maselli) – no report

3.2.  Undergraduate Student Council Updates (Samantha Koon) – no report

3.3.  College of Education Equity Team

3.3.1.     Team members attended. Expressed there are many issues within the college that need to be addressed and how we can better come to a collective understanding of the issues.

3.3.2.     At the request of some of the faculty council members, the team prepared a memo to the Faculty Council. The memo addresses concerns received surrounding conversations held at the December 13, 2018 faculty council meeting.

3.3.3.     Motion made to accept as is or with considerations regarding issues discussed and append the February 20, 2019 communication from the Equity Team to the February minutes (Fran Arbaugh). Motion approved.

 4.     Comments by the Dean of the College

4.1.  Dean Search -- The position has been posted and the search committee is hard at work.  The plan is to conduct zoom interviews late in March with on campus follow-up interviews for the finalists in April.  The firm welcomes input from faculty, staff, and students.

4.2.  Faculty Searches

4.2.1.     We have two signed contracts in hand for tenure line faculty appointments, one in counselor education and one in secondary English education.  Both are outstanding appointments.  The remaining searches are progressing.  A number of searches for fixed term faculty members are also in progress.

4.2.2.     There will be some discussion about future tenure line faculty searches at the March 11th meeting of the College’s Advisory Committee.  The chair of the Faculty Council is a member of that committee.

4.3.  Chambers Building Renovations -- The Place Committee met yesterday and received an update on the north side renovation.  Some new ideas are in the mix that may affect the initial proposal for a phased approach to the renovation.  There is some discussion about possibly gaining the space between the two sides of Chambers Building to truly establish a front door for the building.  Filling in this space would also have advantage for the mechanical upgrades that need to be part of the plan.   The Place Committee will be briefing the C&I faculty and staff on the status of the project at the Department’s next meeting.  The architects will be meeting with the Place Committee at its next meeting.

4.4.  Diversity, Equity, and Inclusion Guidance Document -- The Guidance document for faculty Career Conferences was shared at the last meeting of the College’s Advisory Committee.  It prompted some fruitful conversation and the Department Heads shared some of the early experiences they are having with the diversity, equity, and inclusion questions.  Some revisions are being made to the Guidance document and the plan is to share it with the Faculty Council for further discussion.

4.5.  Staff Advisory Council -- An ad hoc planning committee has begun to work on the design for a College of Education Staff Advisory Council.  I’ve seen some e-mail traffic and it looks like the committee is making good progress.  We’re hoping to have a draft design document before the end of the semester.

4.6.  Summits -- As mentioned at previous meetings, plans are continuing to be made for the Restorative Justice Summit in late March (29 and 30) and the Waterbury Summit (focused on the Learning Sciences) for May or June.

4.7.  Website Redesign -- A contract to an outside vendor has been issued for the redesign of the College’s website.  There will be activity like scheduled focus groups with key constituencies beginning later this semester.

4.8.  Fixed-Term Faculty Promotion Reviews -- Jerry Henry called my attention to the fact that the current version of the FT faculty promotion guidelines are out of compliance with AC21, the relevant policy.  The basic problem is that the current guidelines do not provide for promotion reviews for fixed term faculty who are at the Instructor rank.  Revisions have been made to remedy this and the revised document is now available for the Faculty Council to review.

4.9.  Commencement Speaker -- As mentioned previously, Pedro Rivera, PA Secretary of Education, has agreed to be our commencement speaker in the spring.  Suggestions for future speakers are always welcome.  Our undergraduate commencement ceremony will take place in the morning of May 5th.

5.     Reports of Standing Committees

5.1.  Faculty, Staff, Student Concerns (Marsha Modeste)

5.1.1.     The Committee (Alexandra List, Tanner Vea, Royel Johnson, James Yao, Marsha Modeste) reviewed 22 nominations for the 8 college awards.  Awards include Outstanding Researcher (junior & senior), Teaching Award, Outstanding Staff Award (exempt & non-exempt), Climate Enhancing Award, Undergraduate Student Recognition, and Graduate Student Recognition.  There were no nominations for the Career Achievement Award.

 5.1.2.     Awards Ceremony will be held Thursday, April 11, 3:00-4:30 PM.  Marsha will be working with the committee on the presentation details.

 5.1.3.     The committee extends their appreciation for the thoughtful and thorough applications submitted for faculty, staff, and students across the college.

 5.2.  Curricular Affairs  (Uju Anya)

5.2.1.     University is in the process of enforcing pre-requisites in phases.  All courses with pre-requisites need to be reviewed and updated with proper language and submitted through the curriculum system.

 5.2.2.     The College of Education is part of the 2nd phase. Beginning Fall 2020 the pre-requisites in the RHS and EPP will need to be completed.  The remaining programs will be phased in with complettion of all Education programs by 2021.

5.2.3.     The Graduate School will not enforce 500-level pre-reqs, but will enforce 400-level pre-reqs.

5.2.4.     The University is tracking the usage of Starfish. Rayne Sperling would like to see a greater usage rate through the college. Questions arose as to why faculty should use it instead of canvas.  Rayne will send out a brochure presented to her to help answer that question.

5.3    Graduate Studies and Research Policy (Scott Metzger)

5.2.5.     Committee reviewed, discussed, and ranked nominations for the University Graduate Fellowship, Dean’s Graduate Assistantship, STEM/Learning Science Fellow/Assistantship, and the Bunton-Waller Assistantships.

5.2.6.     Awardees announced to the departments and offers have been going out to those students.

5.4    Technology (Hyung Joon Yoon)

5.4.1      Committee scheduled to meet on February 25.

5.4.2      RFP for Innovated Use of Technology will go out next week.

5.4.3      Discussing providing opportunties by themes for faculty, staff, student to attend.

6.     Reports of Special and Ad-Hoc Commitees

7.     News from the University Graduate Council (Scott Metzger)

7.1.  Relationship reporting document being reviewed – no decisions made.

8.     News from the Faculty Senate (Diandra Prescod)

8.1.  President Barron shared why no one received an email or text alert for the January shooting at the Ramada Inn – not in PSU’s jurisdiction and it was rapidly developing.

8.2.  Greek Life received $8,000,000 endowment to make positive changes.

8.3.  AETNA – complaints with our health coverage, i.e. unexpected bills.

9.     Unfinished Legislative Business

9.1.  Consider approval of revised College Fixed-Term Promotion Policy

10.  New Legislative Business

11.  Forensic Business

11.1.  DRAFT Guidance Document for Reporting Faculty Contributions to Diversity, Equity, and Inclusion Goals.

11.1.1.    There was no time to discuss.  Will revisit at the next Faculty Council meeting in March.

 12.  Comments and recommendations for the good of the College

 Next Faculty Council Meeting:
3/21/19, 2:30-4:30 PM, 228 Chambers

 

 

APPENDIX I: 

Communication from the College Equity Team

To: Professor Richard Hazler, Faculty Council Chair

From: Equity Team Members

Date: February 20, 2019*

Re: January Faculty Council Meeting Minutes

 

Based on multiple conversations with multiple members of Faculty Council concerning the December and January Faculty Council meetings, the Equity Team proposes that the Faculty Council introduce the following text into the Faculty Council minutes for the January meeting.

 “At the December 13, 2018 meeting, the Faculty Council reviewed an updated Faculty Activity and Goal Setting Report Template, which informs the annual Career Conference. The template includes the following statements concerning faculty contributions to diversity, equity, and inclusion.

Page 1, Overview and Instructions: “As you may be aware, the University has made a statement in support of diversity, equity, and inclusion (see: http://equity.psu.edu/diversity-statement), and the College has been actively making efforts to advance equity-minded teaching along with a culture that supports diversity, equity, and inclusion.  The relevant section of this Faculty Activity and Goal Setting Report has been refined to better reflect this College priority and to provide faculty with the opportunity to report on past as well as planned contributions in this area.  The College’s Equity Team is working with the Faculty Council to develop a guidance document to support thinking about ways to contribute to diversity, equity, and inclusion in future years.”

Page 4, Progress Toward Reaching Existing Goals: “What progress have you made to promote equity-minded teaching and the creation of a culture that supports diversity, equity, and inclusion?”

Page 5, Future Plans: “What steps do you plan to take in the coming year to advance equity-minded teaching along with a culture that supports diversity, equity, and inclusion?”

One member of the Faculty Council protested these changes to the Faculty Activity and Goal Setting Report and said that “equity,” “equity-minded” and “inclusive” are problematic terms. This member opposed accountability for diversity, equity, and inclusion goals, saying that they are not politically neutral.

Another member of the Faculty Council noted that these two additional questions align to the College of Education’s goals that are publicly posted on the website.

A third member of the Faculty Council pointed out that these two additional questions have been developed in partial response to students reporting to the College that harm was being done to them in the College. This harm does not reflect what we in the College purport to value.

The dean’s representative further noted that the reports from students to the College have come from many students, as well as the student government, consistently over time.

The original member of the Faculty Council who protested these changes wanted to know what percent of students reported this harm, and said that individuals harming students should be made to face consequences under policy and law.

In addition, this member of the Faculty Council in responding to another member’s observation that the makeup of the faculty members present at the Council meeting did not equitably reflect the faculty across the College or the broader world, conceded that while the institution of slavery is a historical fact in the United States, it is not clear to this member of the Council that slavery has had an impact on the United States down to this current day.

This back and forth took up a considerable amount of time at the December meeting, at least 30 minutes of a two-hour meeting. The discussion of the minutes from the December meeting at the January meeting also lasted for about 30 minutes. Further, over the past twenty years, the College of Education has developed a set of guiding documents that articulate its commitment to equity, inclusion and anti-racist practices. While the minutes of the Faculty Council meetings do not typically include a summarized transcription of the Council’s deliberations, to facilitate an open and honest environment on the Council, these minutes deviate from that norm because the tone of the latter part of the December meeting did not reflect the open and honest environment that the Council seeks to maintain. Indeed, at the 2019 January meeting, one member of the Faculty Council apologized for losing their temper at the December 2018 meeting. These minutes, while unique in their detail, serve to memorialize the tone and some of the content of the December 2018 meeting as well as affirm and articulate the College’s commitment to meaningful equity work through the leadership of the College’s Equity Team.

In addition to the questions that appear on the Faculty Activity and Goal Setting Report related to the equity, equity-minded, and inclusion work that faculty are engaging in across the College, the Equity Team has developed a Guidance Document that further articulates the meaning of these terms, and how these questions should be included in the Career Conference conversation between faculty members and their department heads. Equity, equity-minded, and inclusion are clearly defined for the context of Penn State’s College of Education.

 

 

 

 

 

Modified March 13, 2019 to incorporate edits received subsequent to Feb. 21, 2019 Faculty Council meeting.

 

Faculty Council Agenda

                                                               February 21, 2019

228Chambers Bldg

2:30-4:30pm

 

Attendees:  Drs. Richard Hazler, Fran Arbaugh, Ugu Anya, Marsha Modeste, Hyung Joon Yoon, David Monk, Scott Metzger, Edward Fuller, Diandra Prescod, Barbara Schaefer, ChanMin Kim; and Annie Maselli (Grad. Student Rep), Samantha Koon (Undergrad Rep.) 

 

Meeting called to order at 2:32 PM.

 

1.     Minutes of the Preceding Meeting  --  January 17, 2019

1.1.  Extensive discussion ensued on whether and how to revise minutes from January 17 including consideration of language from the COE Equity Team communication to the Council.

1.2.  Motion made to table approval of the January minutes until the March meeting (Fran Arbaugh) –  motion approved to table minutes for more discussion regarding agenda item 1.1 of minutes from January 17, 2019 was approved.

1.3.  Council members will send potential wording to Faculty Council chair to revise/replace language of 1.1 of the drafted January minutes. The chair will work with submissions as appropriate, consult with members as needed, and send to members for discussion/approval at the March council meeting.

2.     Announcements by the Chair

2.1.  Department elections of Faculty Council members should be completed in March.

2.2.  College election of Faculty Council Chair-Elect should be completed in March.

2.3.  College Ombudsperson

2.4.  University Graduate Council

2.5.  College Promotion and Tenure Committee

2.6.  College Fixed-Term Promotion Committee

3.     Communications to the Council

3.1.  Graduate Student Council Updates (Annie Maselli) – no report

3.2.  Undergraduate Student Council Updates (Samantha Koon) – no report

3.3.  College of Education Equity Team

3.3.1.     Team members attended. Expressed there are many issues within the college that need to be addressed and how we can better come to a collective understanding of the issues.

3.3.2.     At the request of some of the faculty council members, the team prepared a memo to the Faculty Council. The memo addresses concerns received surrounding conversations held at the December 13, 2018 faculty council meeting.

3.3.3.     Motion made to accept as is or with considerations regarding issues discussed and append the February 20, 2019 communication from the Equity Team to the February minutes (Fran Arbaugh). Motion approved.

 

4.     Comments by the Dean of the College

4.1.  Dean Search -- The position has been posted and the search committee is hard at work.  The plan is to conduct zoom interviews late in March with on campus follow-up interviews for the finalists in April.  The firm welcomes input from faculty, staff, and students.

4.2.  Faculty Searches

4.2.1.     We have two signed contracts in hand for tenure line faculty appointments, one in counselor education and one in secondary English education.  Both are outstanding appointments.  The remaining searches are progressing.  A number of searches for fixed term faculty members are also in progress.

4.2.2.     There will be some discussion about future tenure line faculty searches at the March 11th meeting of the College’s Advisory Committee.  The chair of the Faculty Council is a member of that committee.

4.3.  Chambers Building Renovations -- The Place Committee met yesterday and received an update on the north side renovation.  Some new ideas are in the mix that may affect the initial proposal for a phased approach to the renovation.  There is some discussion about possibly gaining the space between the two sides of Chambers Building to truly establish a front door for the building.  Filling in this space would also have advantage for the mechanical upgrades that need to be part of the plan.   The Place Committee will be briefing the C&I faculty and staff on the status of the project at the Department’s next meeting.  The architects will be meeting with the Place Committee at its next meeting.

4.4.  Diversity, Equity, and Inclusion Guidance Document -- The Guidance document for faculty Career Conferences was shared at the last meeting of the College’s Advisory Committee.  It prompted some fruitful conversation and the Department Heads shared some of the early experiences they are having with the diversity, equity, and inclusion questions.  Some revisions are being made to the Guidance document and the plan is to share it with the Faculty Council for further discussion.

4.5.  Staff Advisory Council -- An ad hoc planning committee has begun to work on the design for a College of Education Staff Advisory Council.  I’ve seen some e-mail traffic and it looks like the committee is making good progress.  We’re hoping to have a draft design document before the end of the semester.

4.6.  Summits -- As mentioned at previous meetings, plans are continuing to be made for the Restorative Justice Summit in late March (29 and 30) and the Waterbury Summit (focused on the Learning Sciences) for May or June.

4.7.  Website Redesign -- A contract to an outside vendor has been issued for the redesign of the College’s website.  There will be activity like scheduled focus groups with key constituencies beginning later this semester.

4.8.  Fixed-Term Faculty Promotion Reviews -- Jerry Henry called my attention to the fact that the current version of the FT faculty promotion guidelines are out of compliance with AC21, the relevant policy.  The basic problem is that the current guidelines do not provide for promotion reviews for fixed term faculty who are at the Instructor rank.  Revisions have been made to remedy this and the revised document is now available for the Faculty Council to review.

4.9.  Commencement Speaker -- As mentioned previously, Pedro Rivera, PA Secretary of Education, has agreed to be our commencement speaker in the spring.  Suggestions for future speakers are always welcome.  Our undergraduate commencement ceremony will take place in the morning of May 5th.

5.     Reports of Standing Committees

5.1.  Faculty, Staff, Student Concerns (Marsha Modeste)

5.1.1.     The Committee (Alexandra List, Tanner Vea, Royel Johnson, James Yao, Marsha Modeste) reviewed 22 nominations for the 8 college awards.  Awards include Outstanding Researcher (junior & senior), Teaching Award, Outstanding Staff Award (exempt & non-exempt), Climate Enhancing Award, Undergraduate Student Recognition, and Graduate Student Recognition.  There were no nominations for the Career Achievement Award.

 

5.1.2.     Awards Ceremony will be held Thursday, April 11, 3:00-4:30 PM.  Marsha will be working with the committee on the presentation details.

 

5.1.3.     The committee extends their appreciation for the thoughtful and thorough applications submitted for faculty, staff, and students across the college.

 

5.2.  Curricular Affairs  (Uju Anya)

5.2.1.     University is in the process of enforcing pre-requisites in phases.  All courses with pre-requisites need to be reviewed and updated with proper language and submitted through the curriculum system.

 

5.2.2.     The College of Education is part of the 2nd phase. Beginning Fall 2020 the pre-requisites in the RHS and EPP will need to be completed.  The remaining programs will be phased in with complettion of all Education programs by 2021.

 

5.2.3.     The Graduate School will not enforce 500-level pre-reqs, but will enforce 400-level pre-reqs.

 

5.2.4.     The University is tracking the usage of Starfish. Rayne Sperling would like to see a greater usage rate through the college. Questions arose as to why faculty should use it instead of canvas.  Rayne will send out a brochure presented to her to help answer that question.

 

5.3    Graduate Studies and Research Policy (Scott Metzger)

5.2.5.     Committee reviewed, discussed, and ranked nominations for the University Graduate Fellowship, Dean’s Graduate Assistantship, STEM/Learning Science Fellow/Assistantship, and the Bunton-Waller Assistantships.

5.2.6.     Awardees announced to the departments and offers have been going out to those students.

5.4    Technology (Hyung Joon Yoon)

5.4.1      Committee scheduled to meet on February 25.

5.4.2      RFP for Innovated Use of Technology will go out next week.

5.4.3      Discussing providing opportunties by themes for faculty, staff, student to attend.

 

6.     Reports of Special and Ad-Hoc Commitees

 

7.     News from the University Graduate Council (Scott Metzger)

7.1.  Relationship reporting document being reviewed – no decisions made.

 

8.     News from the Faculty Senate (Diandra Prescod)

8.1.  President Barron shared why no one received an email or text alert for the January shooting at the Ramada Inn – not in PSU’s jurisdiction and it was rapidly developing.

8.2.  Greek Life received $8,000,000 endowment to make positive changes.

8.3.  AETNA – complaints with our health coverage, i.e. unexpected bills.

 

9.     Unfinished Legislative Business

9.1.  Consider approval of revised College Fixed-Term Promotion Policy

 

10.  New Legislative Business

 

11.  Forensic Business

11.1.  DRAFT Guidance Document for Reporting Faculty Contributions to Diversity, Equity, and Inclusion Goals.

11.1.1.    There was no time to discuss.  Will revisit at the next Faculty Council meeting in March.

 

12.  Comments and recommendations for the good of the College

 

Next Faculty Council Meeting:

3/21/19, 2:30-4:30 PM, 228 Chambers

 


 

APPENDIX I: 

Communication from the College Equity Team

To: Professor Richard Hazler, Faculty Council Chair

From: Equity Team Members

Date: February 20, 2019*

Re: January Faculty Council Meeting Minutes

 

Based on multiple conversations with multiple members of Faculty Council concerning the December and January Faculty Council meetings, the Equity Team proposes that the Faculty Council introduce the following text into the Faculty Council minutes for the January meeting.

 

“At the December 13, 2018 meeting, the Faculty Council reviewed an updated Faculty Activity and Goal Setting Report Template, which informs the annual Career Conference. The template includes the following statements concerning faculty contributions to diversity, equity, and inclusion.

Page 1, Overview and Instructions: “As you may be aware, the University has made a statement in support of diversity, equity, and inclusion (see: http://equity.psu.edu/diversity-statement), and the College has been actively making efforts to advance equity-minded teaching along with a culture that supports diversity, equity, and inclusion.  The relevant section of this Faculty Activity and Goal Setting Report has been refined to better reflect this College priority and to provide faculty with the opportunity to report on past as well as planned contributions in this area.  The College’s Equity Team is working with the Faculty Council to develop a guidance document to support thinking about ways to contribute to diversity, equity, and inclusion in future years.”

Page 4, Progress Toward Reaching Existing Goals: “What progress have you made to promote equity-minded teaching and the creation of a culture that supports diversity, equity, and inclusion?”

Page 5, Future Plans: “What steps do you plan to take in the coming year to advance equity-minded teaching along with a culture that supports diversity, equity, and inclusion?”

 

One member of the Faculty Council protested these changes to the Faculty Activity and Goal Setting Report and said that “equity,” “equity-minded” and “inclusive” are problematic terms. This member opposed accountability for diversity, equity, and inclusion goals, saying that they are not politically neutral.

 

Another member of the Faculty Council noted that these two additional questions align to the College of Education’s goals that are publicly posted on the website.

 

A third member of the Faculty Council pointed out that these two additional questions have been developed in partial response to students reporting to the College that harm was being done to them in the College. This harm does not reflect what we in the College purport to value.

 

The dean’s representative further noted that the reports from students to the College have come from many students, as well as the student government, consistently over time.

 

The original member of the Faculty Council who protested these changes wanted to know what percent of students reported this harm, and said that individuals harming students should be made to face consequences under policy and law.

 

In addition, this member of the Faculty Council in responding to another member’s observation that the makeup of the faculty members present at the Council meeting did not equitably reflect the faculty across the College or the broader world, conceded that while the institution of slavery is a historical fact in the United States, it is not clear to this member of the Council that slavery has had an impact on the United States down to this current day.

 

This back and forth took up a considerable amount of time at the December meeting, at least 30 minutes of a two-hour meeting. The discussion of the minutes from the December meeting at the January meeting also lasted for about 30 minutes. Further, over the past twenty years, the College of Education has developed a set of guiding documents that articulate its commitment to equity, inclusion and anti-racist practices. While the minutes of the Faculty Council meetings do not typically include a summarized transcription of the Council’s deliberations, to facilitate an open and honest environment on the Council, these minutes deviate from that norm because the tone of the latter part of the December meeting did not reflect the open and honest environment that the Council seeks to maintain. Indeed, at the 2019 January meeting, one member of the Faculty Council apologized for losing their temper at the December 2018 meeting. These minutes, while unique in their detail, serve to memorialize the tone and some of the content of the December 2018 meeting as well as affirm and articulate the College’s commitment to meaningful equity work through the leadership of the College’s Equity Team.

 

In addition to the questions that appear on the Faculty Activity and Goal Setting Report related to the equity, equity-minded, and inclusion work that faculty are engaging in across the College, the Equity Team has developed a Guidance Document that further articulates the meaning of these terms, and how these questions should be included in the Career Conference conversation between faculty members and their department heads. Equity, equity-minded, and inclusion are clearly defined for the context of Penn State’s College of Education.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Modified March 13, 2019 to incorporate edits received subsequent to Feb. 21, 2019 Faculty Council meeting.