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College of Education > Faculty and Staff Resources > Promotion & Tenure > Sample Dossier from Activity Insight

Sample Dossier from Activity Insight

Samples of sections of the promotion and tenure dossier as seen from the Activity Insight system

Biographical Data for Promotion/Tenure Review

 It starts with forms that are filled in for you by Activity Insight.

 Narrative Statement

Next is the narrative statement. The statement should be no longer than one or two pages (in 10-point font), with three pages being the optimal outer limit. The statement should not exceed 1,600 Insight, do not adjust the margins.

 The Scholarship of Teaching and Learning

This section contains the following in reverse chronological order with the most recent date listed first:

  •  List of credit courses taught at Penn State for each semester with enrollments in each course
  •  List of non-credit courses and workshops taught in support of outreach-based instruction
  • Concise compilation of results of student evaluation from multiple sources, documented evaluation of candidate’s programs, activities, and skills in relating to clientele
  •  List of advising responsibilities
  • Other evidence of resident and/or outreach-based teaching and advising effectiveness (e.g., performance of students in subsequent courses; tangible results and benefits derived   by clientele; recipient of teaching awards)
  •  Supervision of, and membership on, graduate and undergraduate dissertations, theses, projects, monographs, performances, productions, and exhibitions required for degrees; types of degrees and years granted
  •  Faculty input concerning the evaluation of teaching effectiveness, including any statements from colleagues who have visited the candidate’s classroom and evaluated his or her teaching, or who are in good position to evaluate outreach-based instruction or advising
  • Peer review shall consider a range of teaching activities including, but not limited to, the development of materials such as case studies and class assignments, course or teaching portfolios, advising, research collaboration, and graduate student mentoring.  Internal letters about teaching effectiveness should be included in this section.
  • Any statements from administrators which attest to the candidate’s teaching and advising effectiveness
  • If student comments from such sources as student evaluations, formal interviews, or exit surveys are reviewed, the findings should be presented by a summary statement that conveys the students’ sense of strengths and weaknesses

The Scholarship of Research and Creative Accomplishments

This section contains the following, listed in standard bibliographic form with the most recent date first. (Do not include material contained in other sections of the dossier.)

  • Research and/or scholarly publications

Citations should include beginning and ending page numbers or total number of pages, where appropriate; for multiple-authored works, the contribution of the candidate should be clearly indicated (e.g., co-author, supervised person who authored the work, etc. and percent of contribution).  Electronic journals should be listed in appropriate categories with documentation as outlined in the Administrative Guidelines, III.C.7.

Publications should be listed as follows:

  1. Articles published in refereed journals (include only articles in refereed journals in this section)
  2. Books
  3. Parts of books
  4. Refereed conference proceedings
  5. Articles published in nonrefereed journals
  6.  Articles in in-house publications
  7. Research reports to sponsor
  8. Manuscripts accepted for publication (substantiated by letter of acceptance) - Indicate if peer reviewed and number of pages of manuscript
  9. Manuscripts submitted for publication, with an indication of where submitted and when - Indicate if peer reviewed and number of pages of manuscript
  10.  Manuscripts in progress (second-, third-, fourth-, and fifth-, and at the College of Medicine, sixth-, seventh- and eighth-year reviews only)
  11. Cooperative extension bulletins and circulars
  •  Creative accomplishments

Exhibition, installation, production, or publication of original works of architecture, dance, design, electronic media, film, journalism, landscape architecture, literature, music, theatre, and visual art

 Performance of original dance, literary, musical, visual arts, or theatrical works or works from traditional and contemporary repertories of the performing arts

  •  Papers, presentations, seminars, and workshops

Papers presented at technical and professional meetings (meeting and paper titles); indication about whether the candidate was the presenter

 Record of participation in, and description of, seminars and workshops (short description of activity, with titles, dates, sponsor, etc.); indication of role in seminar or workshop, e.g., student, invited participant, etc.

  • Description of outreach or other activities in which there was significant use of candidate’s expertise (consulting, journal editor, reviewer for refereed journals or presses, peer reviewer of grants, speaking engagements, services to government agencies, professional and industrial associations, educational institutions, etc.)

  • Projects, grants, commissions, and contracts (date, title, where submitted, amount, percent credit):
    1. Awarded (Fully processed financial award)
    2.  Pending (Submitted proposal that is awaiting funding status from sponsor)
    3. Not Funded (Notification received from sponsor or principal investigator that proposal was not funded; second-, third-, fourth-, and fifth-, and at the College of Medicine,    sixth-, seventh-, and eighth-year reviews only)

  • List of grants and contracts for improvement of instruction, with an indication of the candidate’s role and percent credit in preparing and administering the grants and contracts

  • Other evidence of research or creative accomplishments as appropriate (patents, new product development, new art forms, citation index analysis, etc.) including impact in society of research scholarship and creative accomplishments

  • Record of pursuit of advanced degrees and/or further academic studies

  • Record of membership in professional and learned societies

  • Description of new courses and/or programs developed, including service learning and outreach courses

  • Description of new computer software programs developed

  • Description of new methods of teaching established courses and/or programs

  • List of honors or awards for scholarship or professional activity

  • Applications of research scholarship in the field including new applications developed and tested; new or enhanced systems and procedures demonstrated or evaluated for government agencies, professional and industrial associations, educational institutions, etc.

  • Technology transferred or adapted in the field

  • Technical assistance provided

  • If there are unit-specific objective criteria used for assessing the scholarly substance and quality of the candidate’s achievement in research and creative accomplishment, list the candidate’s performance as measured by these criteria.   

Service and The Scholarship of Service to The University, Society, and The Profession

This section contains the following in reverse chronological order with the most recent date listed first:

  • Service to the University
    1. Record of administrative assignments at the department, division, school, campus, college and University levels
    2. Record of committee work at the department, division, school, campus, college, and University levels
    3. Participation in campus and/or University-wide governance bodies and related activities
    4. Record of administrative support work (college representative, faculty mentoring, assessment activities, etc.)
    5. Record of contributions to the University’s programs to enhance equal opportunity and cultural diversity
    6. Assistance to student organizations
    7. Participation in recruitment and retention activities
    8. Participation in development/fundraising activities
    9. Other

  •  Service to society as a representative of the University (limit the list to those activities that use the candidate’s professional expertise)
  1. Participation in community affairs
  2. Service to governmental agencies at the international, federal, state, or local levels
  3. Service to business and industry
  4.  Service to public and private organizations
  5.  Service to citizen/client groups
  6.  Testifying as an expert witness
  7.  Other (e.g., participation in task forces, authorities, meetings, etc. of public, nonprofit, or private organizations)
  •  Service to the disciplines and to the profession
  1. Organizing conferences, service on conference committees
  2. Active participation in professional and learned societies (e.g., offices held, committee work, and other responsibilities)
  3. Other