December 2008

Managing folders and pages, the contents tab, the properties tab, managing the navigation

Notes from Web Editors Q & A Meeting




Make sure to use Firefox as your browser when you edit any content on the site.
Anonymous users can view the site in any browser. However, if you plan to log in and make edits, you should use Firefox. Some operations won’t work in other browsers.


Editor's Help
After you log in, please note the "Editor's Help" link, which appears at the bottom of every page. When you click on this link, the browser opens a new tab containing helpful Web editing hints.

This help resource is also available in the navigation bar on the “For Current Faculty and Staff” page. Select "Web Site Maintenance Help."

Display Tab
The "Display" pull-down tab gives you options on how to display vertical columns. NOTE: If you're working on the Home Page of your site, don't select the "no columns" option.  Otherwise, all navigation within your site will be lost. If this happens, just go back to the display option and choose the "NavLeft-EventsRight (default)" option.


Questions and Answers

Can other editors see my page when the state is "Private"?
Yes, other editors may see your page when it is private. However, anonymous users will not be able to see any private pages.

How do I find and add photos?
Refer to the "Adding Images to Your Site" help page. After you have selected a photo from the online Photo Gallery, send an e-mail to Randy Persing, who will format the photo for Web use. In your request to Randy, be sure to include the URL of both the photo and your site's Images folder.


Organizing Your Site: Folders, Pages, and Navigation


Adding Folders
Refer to the help page titled "Creating a Folder."

The Contents Tab
The Contents Tab is visible when you are in a folder or on the default page of a folder within your site. To see all the folders, pages, and other objects housed in your site, go to your site home page and click on the contents tab.

Cutting and Pasting from One Folder to Another
Go to the folder where the content you wish to cut and paste is located. Click on the contents tab. You will see buttons at the bottom of the page that allow you to do operations such as copy, cut, rename, delete, and change state. To use these operations, check the box to the left of the object you wish to change. Then select your operation (cut, copy, delete, etc.). You can select more than one object.

If you select cut, the object will not be removed from its original folder until you paste it in another folder. To paste items, make sure to copy or cut the original item, then go to the new location, select the contents tab, and then select "paste."

Deleting Items
In the contents tab, select the item you wish to delete by check the box to the left of it. Click on delete at the bottom of the page. If you delete any item, it is still on the database. If you'd like to retrieve it at a later time, let Joe Bigler know.

Setting and Changing Default Pages
The site is organized with folders which house pages. You need to manually identify a page (called a default page) that will show up when users come to a folder, or the site will just list an index of everything in the folder.

To designate or change a default page:

  • Navigate to the folder (you will see the contents tab.)
  • In the Display Tab drop down menu, choose "Select a Content Item as Default View" or "Change a content item as default view."
  • Then select the item you wish to display as the default view.
  • Select "save."


Managing Pages


Adding Pages
Refer to the Creating a new page guide on our Web site.

The Properties Tab
There are 3 items on the properties tab you should know about:

  1. If you don't want an item to appear in the navigation, click the box preceding "Exclude from navigation".
  2. Keywords:  These have an impact on the number of hits we receive and affect our Google results. 
    • Select keywords from the "Existing keywords" window, or add new keywords in the "New keywords" window.
    • The list of "existing keywords" is organized in two alphabetical lists, the first by capitalized words, and the second by lowercase.
    • You can select multiple keywords in the "existing keywords" box by holding the apple key (mac) or the control key (PC) down while you click the desired keywords.
    • Joe Bigler can remove old keywords from the existing keywords.
    • A note about adding keywords: if you add new keywords, do not separate them with a comma, but instead, enter each keyword phrase in the new keywords box and separate them with a return.
  3. Effective and expiration dates: These fields allow you to set the start and end dates on which your page will appear in the navigation. After an expiration date, the page will still be live on your site, but just won't appear in the navigation. You will still need to remove any manual links to the expired page.



Managing Your Navigation:


Excluding items from the Navigation
By default, the site adds any object in the folder to the navigation. You may want to exclude certain items (a pdf application, images folder, etc.) from the navigation. You can exclude items in two different ways: 

  1. The Properties Tab (recommended): Go the item you do not want to appear in the navigation and select the properties tab. Then select "exclude from navigation."
  2. By State: Items that are not published do not appear in the navigation. You can keep items private or make them visible or make them a "public draft." If you wish to make an item a public draft, submit it and then send an e-mail to the College Relations Office at asking to make it a public draft. A "Public Draft" does not appear in the navigation.

Changing the text link in the Navigation
To change the text link in the navigation, click on the link to go to that object. If you see the contents tab when you get to that object, that means it is a folder. Select "contents," and then select "edit." If you do not see the contents tab, then just select "edit."

Then change the text in the "Title" text box at the top of the page to the desired text. Then select "save" at the bottom of the page.

Check the navigation to see if the new desired text shows up.

Changing the navigation order: 
Go to the folder housing the items you wish to show in the navigation. In the Contents window, you can change the navigation order in two ways:

  1. Click the up or down triangle to the far right of the item you wish to move. This will move it up or down 1 space.
  2. Put your mouse over the item text you wish to move. You will see as you move the cursor over that it becomes an arrow or a hand (mac)/ compass rose (PC). When you get the hand or compass rose, click and hold while you move the item up or down as desired. When it is where you wish to have it, release the mouse. Refresh the page to see if it has moved appropriately in the navigation. 

To set up a second level in the navigation:
The second level in the navigation is established by adding a folder to your home folder. Then add the objects you wish to show in the secondary navigation level to the new folder.