College of Education > News and Publications > 2018: 04-06 news > College of Education prepares for Office 365 migration

College of Education prepares for Office 365 migration

Penn State has adopted the Microsoft Office 365 suite of applications, and is migrating all faculty, staff and students at all campuses to the new applications this spring and summer. In the College of Education, that migration will take place at the end of May and beginning of June for faculty and staff.

Logos of all the apps included in Office 365Penn State has adopted the Microsoft Office 365 suite of applications, and is migrating all faculty, staff and students at all campuses to the new applications this spring and summer. In the College of Education, that migration will take place at the end of May and beginning of June for faculty and staff. Specific details about the migration will follow closer to the migration dates.

During the migration period from May 29 through June 5, 403 Rackley has been scheduled every morning as a walk-in IT Clinic to help members of the College of Education community with laptop and mobile device configuration if needed.All new students are being given access to Outlook when they get their access accounts. Current students will be transitioned from the current email and calendaring system, WebMail, to Outlook over the summer.

"This change is enabling everyone at Penn State to be quite literally on the same page, particularly when it comes to communicating and collaborating with each other," said David Cochrane, IT manager for the College of Education. "With everyone using the same system, it will be much easier to communicate, schedule meetings and share information across colleges and campuses.

In addition to increased collaboration and productivity, moving the University to Microsoft Outlook, a single email and calendaring system, will increase the security of communications across Penn State. Outlook’s advanced threat protection allows for easy monitoring and reduction of potential threats, meaning personal information, files and research data are more safe and secure.

The migration schedule for the College of Education will be:

  • May 29: Dean’s Office (41 people)
  • May 30: Curriculum and Instruction (92 people)
  • May 31: Education Policy Studies (28 people)
  • June 4: Educational Psychology, Counseling, and Special Education (49 people)
  • June 5: Learning and Performance Systems (44 people)

Once users have been migrated over to Office 365, they will have access to a host of secure applications that can be accessed from anywhere in the world, at any time, on any device. The suite includes Word, Excel and PowerPoint, as well as a wide range of powerful productivity tools including Teams, OneNote, Planner and more.

All apps in the Office 365 suite will be available to use online, with many also being available as downloadable apps for use offline. Downloadable applications including Outlook, Word, PowerPoint, Excel, OneDrive, OneNote and Teams will be available to College of Education faculty and staff for installation on University-owned devices through the Managed Software Center for those using MacOS and through BigFix for those using Windows.

To install the applications on personally owned devices, visit http://office365.psu.edu/ and login using your Web Access account information. Download the applications to your personally owned device by clicking on the "Install Office apps" tab on the right side of the screen or click on the individual application to access it through the web.

Office 365 applications can be installed on up to five tablets and five phones per user, including personally owned devices. Desktop versions of Office 365 can be downloaded on up to five Macs or PCs. This will enable users to access their information and documents from anywhere, and also to create content on a variety of devices.

There are several benefits to using the new Office 365 suite of apps:

  • With everyone at the University using the same email and calendaring system, it will be possible to seamlessly schedule meetings, create and share documents, and collaborate in one secure and consistent platform with anyone at the University, regardless of college or campus, without having to query individuals as to their availability.
  • Faculty will be able to create self-grading quizzes using the online Forms app.
  • When documents are saved to OneDrive, they are available to the user across devices so they are accessible from anywhere, anytime.
  • Downloadable apps can be installed on Windows, Mac and iOS devices.
  • Online apps are available at http://office365.psu.edu/ when the user is signed in using WebAccess.

Training resources are available on the Penn State Office 365 Training webpage. For answers to frequently asked questions, visit http://office365.psu.edu/faq/ online. For information that is specific to the College of Education, contact Dave Cochrane at dpc3@psu.edu. For assistance with technical issues, contact the CETC help desk at http://help.educ.psu.edu/ or visit the IT Clinic in 403 Rackley Building mornings between May 29 and June 5.

By Annemarie Mountz (May 2018)