In-Person Meetings, Events, and Gatherings

Event Procedures Beginning June 28, 2021

The approval process for holding events or gatherings has returned to the individual or group that held approval authority before the pandemic. The guidelines below apply to any University-sanctioned event held on or off campus.

It is essential to note that facility coordinators may be flexible in granting approvals and should use their best judgment regarding participant safety and staffing ability – keeping in mind that the safety and health of the Penn State community are top priorities. Those approving events should consult with unit leadership regarding questions for permitting specific events or gatherings.


Guidelines for consideration include:

  • Units must communicate information about what participants can expect at events and gatherings
  • The organizer must identify cleaning protocols for the used space. Good hand hygiene, masking, and receiving a vaccination are paramount in reducing viral spread
  • The acknowledgment of risk form is no longer required to be completed by participants
  • Visible acknowledgment of risk signs should be at all venues indicating that those in attendance understand that COVID-19 is still present in our communities and they assume the risk of possibly contracting the virus by attending the event
  • Planners should seek to reduce the risk of contact by using digital tickets, cashless concessions; and digital programs or handouts
  • Planners should still maintain a list of attendees and their contact information whenever possible in the event that contact tracing due to an infected individual in attendance must be undertaken

Events Guidance

If you need help with the logistics of your event please email: [email protected].

You can access a list of University approved vendors below:

Approved Caterers

Approved Entertainment Vendors

Supporting Documents/Links

Additional Questions or Concerns or to have a College of Education at Penn State sanctioned event added to the website, contact: [email protected]