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In-person meetings, events, and gatherings

Currently, the University continues to encourage virtual or hybrid-format events and meetings.

At this time, masking outdoors and physical distancing is not required. All individuals are required to wear face masks indoors while inside University buildings. Additionally, all individuals must wear a face mask while using public transportation, per CDC guidance, and in additional settings such as visiting on-campus healthcare facilities and conducting in-person research involving human subjects.

The updated event and gatherings guidance emphasize that organizers must follow existing COVID-19 safety procedures outlined by the Pennsylvania Department of Health, the University’s COVID-19 website, and Penn State’s Return to Work website.

 

Event procedures beginning June 28, 2021

At this time, the approval process for holding events or gatherings has returned to the individual or group that held approval authority before the pandemic.

It is important to note that facility coordinators may be flexible in granting approvals and should use their best judgment in terms of participant safety and staffing ability – keeping in mind that the safety and health of the Penn State community are top priorities. Those approving events should consult with unit leadership regarding questions for permitting specific events or gatherings.

Guidelines for consideration include:

  • Units must communicate information about what participants can expect at events and gatherings;
  • Communication should clearly state that attendees must wear masks when attending indoor events, per Penn State policy. This language should be communicated before the event and posted via signage at the location during the event;
  • The organizer must identify cleaning protocols for the space in use. Good hand hygiene, masking, and receiving a vaccination are paramount in reducing viral spread;
  • The acknowledgment of risk form is no longer required to be completed by participants. However, there may be activities, such as youth camps and other events with participants under the age of 18, in which a signature is necessary;
  • Visible acknowledgment of risk signs should be at all venues indicating that those in attendance understand that COVID-19 is still present in our communities and they assume the risk of possibly contracting the virus by attending the event;
  • Planners should seek to reduce the risk of contact by using digital tickets, cashless concessions; and digital programs or handouts;
  • Planners should maintain a list of attendees and their contact information whenever possible if contact tracing is necessary due to an infected individual in attendance.

Supporting Documents/Links 

PA Responding to COVID Resources: https://www.pa.gov/guides/responding-to-covid-19/#GreenPhase  

COVID-19 Information for Travelers: https://www.health.pa.gov/topics/disease/coronavirus/Pages/Travelers.aspx  

COVID-19 Health and Safety Guidelines: https://virusinfo.psu.edu/health-guidelines/  

Penn State COVID-19 FAQs: https://virusinfo.psu.edu/faq/  

Additional Questions or Concerns or to have a Penn State College of Education sanctioned event added to the website: [email protected]