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The College of Education Finance Office is committed to providing excellent customer service and serving as a financial and administrative resource for the College. Our office handles research funds, general funds, and endowments and is responsible for fiscal control and expenditure approval. Our staff values integrity and teamwork. We are located in 244 Chambers Building; Phone: 814-865-1660

Documents and Resources

Internal Links and Form

Purchasing

Before you make any purchase please go to PAYMENT DECISION PORTAL

Purchase in SIMBA

Purchasing Card

TR02 Penn State Travel Policy

Travel Services Homepage - Information for Hotels, Rental Cars, Travel OnLion Training, Airline Travel Options, Value-added Tax, etc.

 

Your SAP Concur Website (Travel OnLion) will allow you to book Airfare, Hotel, and Rental Car. Hotels & Rental Cars will be paid on-site, not in Advance. You are not required to use SAP Concur to book your airfare, Hotel & Rental Cars, but it can make it easier for you.

Guidelines for Airfare Booking Options & Services

Airfare

  • You MUST use Anthony Travel or SAP Concur for any required comparison flights at the same time of you are booking.
  • No comparison is needed if you book with Anthony Travel and travel from State College with no personal time!
  • Comparison flights should only be provided using Anthony Travel or SAP Concur. Flight comparison from Airline is not acceptable.
  • if you travel from a location that is not your main work location, you need a flight comparison from your main work location (usually State College) to the same place.
  • If combining business with personal time, a flight comparison is required using only the business period.
  • If the travel is grant related, please use Anthony Travel so that you are sure to follow the federal requirements involving US Flag Carriers. Let Anthony Travel know that this is grant funded. Get those comparisons!
  • A flight comparison is needed to support your mileage reimbursement if you choose to drive instead of flying. The flight comparison needs to be obtained at the time of your decision. PSU policy allows a maximum of 750 miles round-trip.

Contact Anthony Travel at [email protected] or 814-258-6111/833-827-3331, more information about Anthony Travel

Hotel

  • Booking from Airbnb/Vrbo/Booking.com are not allowed on a Penn State PCard, as you will have to accept terms and conditions that PSU does not allow. You can pay for an Airbnb/Vrbo/Booking.com on your personal card and request reimbursement.
  • For more information about hotel discounts available to Penn State travelers. Please check costs through SAP Concur for your hotel, it may be less than the conference rate for the same hotel.

Rental Cars

  • Penn State Fleet - For leaving from University Park, evening & weekend vehicle pickup, no-charge on-site parking, and Campus Shuttle service to Fleet, E-ZPass transponders, direct billed rental rates, and toll charges.
  • National and Enterprise Car Rental for domestic and international car and commercial truck rentals, only for eligible renters for business and personal. Corporate Discount Numbers for business and business/Personal Combined XZ78803. Personal XZ78804

TR01 International Travel Requirements

Travel Safety Network (TSN)

  • You need to register 30 days in advance of foreign travel in The TSN Travel Record Database. If you plan to get reimbursed from any PSU source of funds, you must provide the TSN letter with your receipts. TSN data should be updated as the traveler’s itinerary changes by contacting [email protected]. Registration allows PSU to contact you in the event of an emergency abroad, such as an earthquake or natural disaster, etc.
  • TSN approval is still required to travel to Canada

Foreign Travel Export Compliance Review Request Form

  • Penn State Foreign Travel Review Letter
    This Letter explains the need for the Foreign Travel Review. If you are going abroad to do work that will have you using your work computer and accessing data and the networks of PSU, then you may need TSN registration or start it to do this step.
  • Penn State Global Travel

Travel Restricted Destinations

Taxable Business Expenses Amount

  • If you are combining business and personal travel abroad, the total period of the trip is longer than one week, and at least 25% of your time is personal. That percentage of your airfare only will be provided to payroll as a taxable item. This only applies to airfare. It also applies if your travel is during an off-contract time but is paid by PSU.

Travel FAQS

Travel Reimbursement

Employee

Non-Employee

How to Submit an Expense Report

SAP Concur New User Interface Resources - Information for How to creat Expense Report, Pcard Maintenance, etc.

Question and Answer

Per Diem Rates

PSU uses the US government per diem rates. The first and last days are automatically reduced by 25% to follow IRS guidelines. If you are traveling only one day and returning home the same day, you can request a one-day meal allowance which will be considered taxable income to you.

 

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